Special Education

Special Education - Requesting Services

My child is enrolled in WHCSD, and I believe he/she may have a disability. What do I do?
First, write to your child’s principal, school psychologist, or Office of Special Education expressing your concerns. Within 30 days of receiving this letter, the school will convene a meeting to review available data and information about your child. You will be invited to participate in this meeting.
The team reviews all data and answers the following question: Is there evidence to suspect that a disability may exist that impacts the child’s academic performance?

If YES, the School Psychologist will ask for your consent to conduct a multi-factored evaluation of your child. In 60 days, the team will meet again to review the Evaluation Team Report (ETR).

If NO, you will be notified in writing of this determination. The school may make a plan for your child to receive interventions in the classroom.

My child has an IEP. I have a concern about his/her services. What do I do?
You have the right to reconvene your child’s IEP team at any time if you do not feel that your child is receiving the appropriate supports and services to meet goals.
  • Step 1: Speak with your child’s intervention specialist teacher. - If you cannot resolve the concern through a conversation, try Step 2.
  • Step 2: Ask the case manager for an IEP team meeting to address the concern. - If there is no response, try Step 3.
  • Step 3: Speak with your child’s Principal. - If the concern is still not addressed, try Step 4.
  • Step 4: Call the Office of Special Education Department at (216) 336-6595.

What should I expect to happen in an IEP meeting?
  • You should be invited to an annual IEP review each year, and more often if needed. It is best to attend a face to face meeting, though you may participate by phone or video conference.
  • You should receive an invitation to your child’s meeting at least two weeks in advance.
  • You should be asked to participate in the development of IEP goals.
  • You should receive a draft of the IEP before the meeting takes place. At the meeting, you should be asked about your future plans for your child.
  • At the meeting, you should be able to review any data collected about your child.
  • At the meeting, you should receive a copy of your Procedural Safeguards.
  • After the meeting, you should receive a signed final copy of the IEP and a Prior Written Notice (PR-01) summarizing the meeting.

Documents to Keep
  • Signed Evaluation Team Reports (ETRs) every three years
  • Signed IEPs annually
  • Prior Written Notices
  • IEP Progress Reports (8 per year)
  • Discipline Documentation (manifestation, Functional Behavior Assessment, Behavior Intervention Plan)
  • Work Samples
  • Notes from Teachers
  • Ohio Procedural Safeguards
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